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PRIVACY STATEMENT

ARCTIC CIRCLE MOTORSPORT CLUB

Contact information

Arctic Circle Motorsportklubb is responsible for processing your personal information. If you have questions about the treatment or want to get in touch with us to exercise your rights, our contact information is as follows:

Arctic Circle Motorsport Club

Organization number: 987328029 

Email address: acmk@acmk.no

2. Key concepts

Personal information is information that alone or together with other information can be used to identify, locate or contact a person. Examples of personal information are name, telephone number and IP address.

 

Processing of personal data involves all forms of handling of personal data such as: collection, analysis, registration and storage.

 

The data controller is the one who decides the purpose of the processing of personal data and what information is requested. The data controller is responsible for ensuring that the handling of your personal data takes place in accordance with the current Personal Data Act.

3. ACM is responsible for processing

ACM is responsible for the processing of your personal information.

4. What kind of information do we collect?

When you register via a form, as a volunteer, as a participant, who uses or buys a product, uses our chat function or visits our website, you may be asked to provide information. Depending on the situation, we may request the following personal information:

  • Name

  • E-mail address

  • Phone number

  • What business you work for

  • Position or area of responsibility

  • What industry do you work in

  • Other information such as in-depth questions or answers to forms

  • Technical information: which URL you use to access our websites, your IP address and user behavior, type of browser, language and information about identification and operating system.
     

5. Paragraph 6F as an alternative to selected consent via the website. Consent can be withdrawn

We are based on legitimate consent in section 6F of the Norwegian Privacy Act. If you have previously been registered on ACM's lists as a participant or volunteer, or if you have recently been registered on the lists, this will be a legitimate reason to send you information. This is equated with a consent in accordance with the Marketing Act as the law has been in Norway for many years.  

 

You can withdraw this consent at any time for us to process your personal data. If you withdraw your consent, we will remove the information we have about you. Please note that deleting the information from us may affect our ability to contact you with relevant information, provide services, and affect ongoing dialogues.

 

6. Information from other sources

When you agree that we process your personal information, you also agree that we may register other information about you that you have given us on a previous occasion. Based on publicly available information, we may also supplement your registered information with other relevant contact information.  

 

If you are registered with ACM, we can also add additional contact information to your information, which you have registered with us via e.g. telephone. Information required for the services you will use will also be stored.

 

7. The purpose of the processing of personal data?

The information you provide is used for the following purposes:

  • Communication with you in the form of direct e-mail or telephone contact

  • Dissemination of information about ACM's activities

  • To get statistics and information about user behavior to improve both the website and the user experience itself

  • So that we can give you a more personal experience and deliver offers and other content that interests you
     

We request your personal information to:

  • Respond to inquiries

  • Send the desired material, or in other ways be able to fulfill our obligations towards you submitting your information

  • Create and maintain good communication

  • Add to email list for news and other content that you have chosen to receive

  • Organize volunteer work and volunteer work

  • Manage registration for races and other activities, where also for payment of fees and charges
     

8. Consent to e-mail correspondence, direct marketing and further contact

By agreeing to our processing of your personal data in accordance with the above purposes, you agree to the following:

  • We process your personal information in accordance with this privacy statement

  • We can send you direct information and newsletters via e-mail about our business

  • We can contact you by e-mail or telephone

  • Subscribe to newsletters via email you have chosen to receive. You can say no to further e-mails by following the link at the bottom of our e-mails, or by contacting us directly.
     

9. How long is the information stored?

We process the personal data only as long as it takes to fulfill the purpose of their collection, then we delete the information.

 

If you have an active dialogue with us, we will take care of your information for 3 years from the last contact; then we remove the information we have about you. An active dialogue is defined as whether you have interacted with ACR or any of our co-organizers in the last 3 years by phone, by answering e-mails, downloading material on the website or registering via a form.

 

If you have agreed to the processing of your personal data in connection with you accepting regular e-mails, we will continue to process your personal data until you terminate your subscription. We then store your personal information for 3 years before we delete the information.

 

In the event that you are employed in a company that is a partner with ACM, we process your information within the framework of this. For such relationships, we process your information until you terminate your position in the company, or the company no longer has an active relationship with ACM. When a relationship related to cooperation is terminated, the terms for storing and processing information change to the same terms as described in the previous sections. If you terminate your employment with the company, you are responsible for notifying us so that we can delete your information.

 

If you are registered as a volunteer crew with ACM and have received training, courses and been assigned assignments, we store this information for up to five years after the last completed assignment.
 

10. Who can the information be shared with?

The information provided will be available to a limited number of people in the company, who either work with customer contact, event planning or handling of rosters, courses and training.
 

11. Information sharing with third parties

We do not sell your personal information to third parties. If there is an ongoing sales or customer dialogue between you, us and any of our event partners, we share information such as:

  • Name

  • E-mail address

  • Phone number

  • What training you have received, what courses you have taken and your practice.

 

If we have recorded your information in connection with an event carried out together with an external party, we may transfer the same categories of personal information as indicated above, as well as any answers to further form or further questions.
 

12. Where is the information stored?

The information is stored by ACM in our customer system or our database of volunteers.  
 

13. Your rights in relation to access, deletion and possible relocation

You have the right to receive information about what information we have about you. You can also demand that we correct incorrect information or delete your information. .

 

If you wish to withdraw your consent or demand an overview of information, correction or deletion, please contact us at the e-mail address we have provided under the section for contact information. To receive such information, you must send an electronic copy of the request to a signed document. If you want to move information, we can also help you with that

14. Other purposes

If we are to use the personal information for a purpose other than that for which it was collected, the duty to provide information reappears and we must then state what the new purpose is and provide parts of the information above again.

15. Cookies

Cookies are small text files that are placed on your computer when you download a website.

 

Storage of information and processing of this information is not permitted unless the user has both been informed of and has given his consent to the processing. The user must be informed about and approve what information is processed, what the purpose of the processing is and who processes the information. We only use cookies to give you a better user experience on our pages so that you do not have to fill in fields again every time you are on our pages.

16. Email and phone

We use e-mail and telephone as part of our business. Relevant information arising from telephone conversations and e-mail exchanges between you and ACM can be registered in the system.

 

Our employees also use e-mail in general dialogue with internal and external contacts. The individual is responsible for deleting messages that are no longer relevant, and at least every year reviewing and deleting unnecessary content in the e-mail box. Upon resignation, the e-mail accounts are deleted, but some relevant e-mails will normally be transferred to colleagues.

 

Sensitive personal information should not be sent by e-mail.

 

We would like to inform you that regular e-mail is unencrypted. We therefore do not encourage you to send confidential, sensitive or other confidential information via e-mail.

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